Rewritten
Dear [Candidate Name],
We are pleased to offer you the position of Senior Product Designer at [Company Name], reporting to the VP of Design. We were impressed by your background and are excited about the contributions you'll make to our team.
Details of your offer are as follows:
- Position: Senior Product Designer
- Annual Salary: $130,000
- Start Date: August 4
- Equity: A grant of 5,000 shares, vesting over four years
- Benefits: You will be eligible for our standard employee benefits package, details of which are enclosed
This offer is contingent upon [any standard contingencies, e.g. background check]. Please indicate your acceptance by signing and returning this letter by [response deadline].
We're looking forward to having you join the team.
Sincerely,
[HR Representative Name]
[Company Name]
About this tool
Small companies and startups without a dedicated HR department often need to send an offer letter without a template on hand or time to draft one from scratch. This tool takes the core offer details — role, compensation, start date, and any other terms you provide — and drafts a professional, properly structured offer letter around them. It's the positive counterpart to the termination-letter tool in this batch, and like that tool, it should be treated as a starting draft rather than a final legal document, since offer letters can carry contractual weight depending on jurisdiction and wording.
Frequently asked questions
Is this letter legally binding as-is?+
Treat it as a draft only. Offer letter language can create legal obligations depending on your jurisdiction, so have legal or HR counsel review the final version before sending it to a candidate.
Does it handle contingencies like background checks automatically?+
Only if you mention them in your input — otherwise the tool leaves a general placeholder. Add any specific contingencies your company requires.
Can I use this for a contractor offer instead of full-time employment?+
Yes, describe the engagement as a contractor role in your input and the tool will adjust the letter's language accordingly, though contractor agreements often need additional legal terms beyond what a basic offer letter covers.