Rewritten
Dear John,
This letter is to formally notify you that your position as Marketing Coordinator will be eliminated as part of a company restructuring, effective July 15.
This decision was not related to your individual performance. You will receive two weeks of severance pay, and your benefits will remain active through the end of the month.
We are available to answer any questions you may have regarding this transition, including final pay, benefits continuation, and return of company property. We appreciate your contributions during your time with the company and wish you well in your next steps.
Sincerely,
[HR Representative Name]
[Company Name]
About this tool
Termination letters need to be clear and unambiguous while still treating the departing employee with basic respect and professionalism, which is a difficult balance to strike when you're drafting one quickly. This tool takes rough notes about the situation and produces a formal, neutral-toned letter, deliberately avoiding emotional language or unnecessary editorializing about the reasons involved. Given the legal and HR sensitivity of termination communications, treat the output strictly as a draft — this is a documentation and tone tool, not a substitute for your company's legal or HR compliance review.
Frequently asked questions
Is this a substitute for legal or HR compliance review?+
No — termination letters carry real legal risk depending on jurisdiction and circumstances. Always have HR and, where appropriate, legal counsel review the letter before it's sent.
Will it include the specific reason for termination?+
Only what you provide in your notes. Be thoughtful about what reason (if any) you include, since this often has legal implications — your HR or legal team should confirm the appropriate language.
Does it handle severance and benefits details automatically?+
No, it only includes what you specify in your input. It won't calculate severance amounts or determine benefits eligibility — those figures need to come from you.